01

Given: On AirTable

When: add a new field “Published status”

Then: that status is synced with WooCommerce product ‘s “status”
AND
This field can should be synced between woocom and AirT: meaning: if admin changed this “Published status” on AirT and click “Product” synced, then the WooCom should also be updated and vice versa

01

Given: sell your bag page https://saclab.com/sell/

When: the seller submits their bag

Then:

1. An email is sent to sales@saclab.com with the submission’s details

2. In saclab.com/my-account/bag-im-selling, the seller will see their submission with the status “Submitted”

3. An email is sent to the seller “thank you for your submission”

4. A deal is created in Hubspots Syb pipeline, column “Submitted”

5. A product is created in AirTable (seperated base) with status “SYB submitted” will all the information filled in:

   1. Brand

   2. Model

   3. Size (if applicable)

   4. Colour:

   5. Contact: linked to the seller’s card (create a new contact card if the contact is not existed)

   6. Include all accessories: check or unchecked

   7. Condition (by Seller):

   8. Age (by Seller)

   9. Photos (by Seller):

   10. Material

   11. Price w/o fee

   12. Payout

   13. Consignment rate

   14. Price w/o fee

   15. Price on website

   16. Contact (seller)

   17. email sent

   18. etc. (basically should be as what we have on hubspot)

Given: airtable in “Submission accepted” field

When: Submission accepted = “yes”

a. Salesperson can change the record details such as brand, model, size, colour, contact, condition, age, material, price, payout, etc.

b. Salesperson goes to the record on airtable and change “submission accepted” to “yes”.

Then:

1. An email is sent to the seller “please generate your contract”

2. On website:

• My bag I’m selling status: "Submission accepted".

• Warning: "Your bag was accepted, click here to create contract"

• "Create Contract" button appears

• Info is updated if applicable

3. on Hubspot:

Deal moved to "Submission accepted" with the updated information if applicable

4. On Airtable:

The record is moved to the “Main” base, in “Product inventory” with status “In delivery”

• C/O = “C”

• SYB = yes

• contract signed = no

• email sent [submission accpeted]

• resend email?

Given: airtable in “Submission accepted” field

When: Submission accepted = “no”

Salesperson denies the deal (submission accepted = no)

Then:

1. An email is sent to the seller

2. Hubspot: Deal moved to "Submission declined/ bag declined"

3. AirT: Deal’s status changed to “Submission declined” (don’t move it to the main base)

Given:

When: Contract signed: either seller generate the contract themselves or sales person takes actions:

1. Seller clicks "Create contract" in email or "Bag I’m selling" tab and creates and signs the contract

2. Salesperson change “Contract signed” to yes on AirTable OR Hubspot

   1. (Salesperson can add the contract link to “consignment contract” if they want to but NOT mandatory)

Then:

1. An email is sent to the seller: You can now sent the bag to Saclab

2. Email to admin: *Seller name* has signed the consignment contract

3. on Bag I’m selling:

   1. "Send bag" button appears

   2. Warning: "you can now send your bag to us free of charge"

4. on Hubspot: "Consignment Contract" field is automatically filled in with the link to the contract or the PDF file

   1. Contract signed = yes

5. on AirTable: "Consignment Contract" field is automatically filled in with the link to the contract or the PDF file

   1. Contract signed = yes

Given:

When: Send bag:

• Seller clicks "Send bag", and fills in the requested info

Then:

1. on AirTable:

• Awaiting pickup = yes (or ticked?)

• Pickup date and time:

2. Slack to admin: "Please create a label for this seller/ deal + link to the AirTable product"

AFTER THIS EVERYTHING WORKS AS CURRENTLY

Given: Airtable orders shipped

When: order’s status is changed to completed

Then: automatically filled in “Date delivered“ using the date when the order’s status is changed to completed

Given: Airtable orders

When: order’s status is changed to shipped

Then: automatically filled in “Date shipped“ using the date when the order’s status is changed to shipped

01

Given: As a “Private seller”

When: I have filled in the “Create your contract” form with the checkbox “Are you a commercial seller” unticked
AND clicked submit

Then: my consignment contract should be generated, signed by saclab and sent to my email inbox

In this contract these information should be filled:

1. Name = First name + last name

2. Date of birth = format [25 March 1998]

3. Address = Street + house number, postcode, city

4. Country of residency

5. Email

6. Telephone

7. Tax ID

8. Account holder = Bank account holder

9. IBAN

10. Bank name

02

Given: As a “Commercial seller”

When: I have filled in the “Create your contract” form with the checkbox “Are you a commercial seller” ticked
AND clicked submit

Then: my consignment contract should be generated, signed by saclab and sent to my email inbox

In this contract these information should be filled:

1. Name = First name + last name

2. Date of birth = format [25 March 1998]

3. Company Name

4. Company Address = Street + house number, postcode, city

5. Country of registration

6. Email

7. Telephone

8. VAT

8. Account holder = Bank account holder

9. IBAN

10. Bank name

01

Given: open the contract creation form

When: Checkbox “Are you a commercial seller” is not ticked (by default)

Then: save the seller as “Private seller” Type on airTable

AND collect seller’s information to AirTable (clients table):

1. First name

2. Last name

3. Date of birth

4. Tax ID

5. Country of residency

6. City

7. Address

8. Apartment (optional)

9. Postcode

10. Phone

11. Bank account holder

12. IBAN

13. Bank name

02

Given: open the contract creation form

When: Checkbox “Are you a commercial seller” is ticked

Then: save the seller as “Commercial seller” Type on airTable

AND collect seller’s information to AirTable (clients table):

1. First name

2. Last name

3. Date of birth

4. Company name

5. Country of registration

6. City

7. Address

8. Postcode

9. Phone

10. VAT

11. Bank account holder

12. IBAN

13. Bank name

03

Given: open the contract creation form

When: click on the tooltip next to “Tax ID” or VAT

Then: Show popup

https://www.figma.com/file/6KT0tZfJw3u7R8b5pCH8vw/Saclab-Team-Library?type=design&node-id=4077%3A7890&mode=design&t=LnIAnGEm5Vh3X8nG-1

04

Given: open the contract creation form

When: fill out the field Date of birth with age lower then 18 years

Then:

1. show warning https://www.figma.com/file/6KT0tZfJw3u7R8b5pCH8vw/Saclab-Team-Library?type=design&node-id=4072%3A7851&mode=design&t=LnIAnGEm5Vh3X8nG-1

2. When “ok” or “x” or the seller clicks outside: Close the warning AND clear the Birthdate field