General info

 What needs to be improved?

• Plan Sprint Review meeting in advance
• Add use cases to design tasks

Content

General info

Emails triggered by the CRM, such as reminders, birthday wishes, and other notifications, should only be sent during working hours (CET) on weekdays. This will prevent emails from being sent during off-hours, which could lead to a negative user experience. The allowed sending window is from 7:30 AM to 10:00 PM, Monday to Saturday.

User story

As a CRM user,
I want emails triggered by the CRM to be sent only during working hours (7:30 AM – 10:00 PM, Monday – Saturday),
so that emails are not sent during off-hours and I can avoid disturbing recipients outside of working times.

RT-6716
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Visual design/Template:

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Content

General info

When a user tries to reset their password on the RockenTalent platform, the system should check if both password fields match. If the passwords entered do not match, a dedicated error message should be displayed, instead of the general error message that currently appears. This will ensure a clearer and more user-friendly experience for users attempting to reset their passwords.

User story

As a user of RockenTalent,
I want to see a clear error message when the passwords entered do not match,
so that I can easily understand and correct the error while resetting my password.

RT-6760
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Visual design:

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Content

General info

The search functionality in RockenTalent should be enhanced by implementing an “OR” search logic. When multiple search criteria are entered, the system should return results that meet any of the specified criteria, widening the search scope. This change ensures that users see a broader range of relevant results that might not match all criteria but are still relevant to their query. The search results will prioritize the most relevant items based on the entered keywords and ensure that irrelevant results are excluded from the list. This will provide users with a more comprehensive search experience.

User story

As a user of RockenTalent,
I want the search functionality to use an "OR" logic,
so that I can see a wider range of relevant search results, with the most relevant ones appearing at the top of the list.

RT-6753
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Visual design:

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#	Acceptance Criteria
01	Scenario: Apply “OR” logic in search Given I enter a search query in RockenTalent, When the system processes the query, Then it should return results that match any of the entered search criteria (i.e., using an "OR" logic for multiple criteria).
02	Scenario: Display most relevant results first Given I have entered a search query, When the results are displayed, Then the most relevant results should appear at the top of the list, based on the entered search criteria.
03	Scenario: Exclude irrelevant results Given I enter a search query, When the results are processed, Then completely irrelevant results that do not meet any of the search criteria should not be shown in the results.
04	Scenario: Search expands results Given I enter a search query with multiple criteria, When the system processes the search, Then the search results should widen, not narrow, to include all results that meet any of the criteria.
05	Scenario: Verify search functionality Given I am reviewing the search results, When I compare the results with the entered criteria, Then I should notice that the most relevant results are at the top, and the search includes a variety of results that are relevant to the criteria.

Content

General info

This functionality will allow candidates to apply to Rocken Jobs without selecting a specific job publication. The candidates can create an application directly via the "Profil erstellen" button, which will capture their data and submit it as an application within the CRM system. The candidate’s market will be automatically determined based on the company of publication (rocken.jobs for Switzerland companies, de.rocken.jobs for Germany companies). The application will be registered under the corresponding market, allowing it to be processed efficiently in the CRM system.

Company DE: https://crm.rocken.ch/companies/gjdjblk_rocken-professional-search-deutschland/

Publication DE: https://crm.rocken.ch/publications/gjvpdey_profil-erstellen/

Company CH: https://crm.rocken.ch/companies/xgdvqvg_rocken230professional230search/detail

Publication CH: https://crm.rocken.ch/publications/profil-erstellen/

User story

As a candidate,
I want to apply for a job on Rocken Jobs without needing to select a specific job publication,
so that I can submit my application and be added to the CRM system for future opportunities.

RT-6756
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Visual design:

#	Acceptance Criteria
01	Scenario: Display the "Profil erstellen" button Given I am on the Rocken Jobs homepage, When I visit the website, Then I should see the "Profil erstellen" button clearly visible on the page.
02	Scenario: Apply to Rocken Jobs without selecting a job Given I click on the "Profil erstellen" button, When I submit my application, Then my application should be registered in the CRM system without needing to select a specific job.
03	Scenario: Determine the market based on the company/domain/publication(?) Given I apply from the German Rocken Jobs website (de.rocken.jobs), When I submit my application, Then the market assigned to my application should be Germany. Given I apply from the Swiss Rocken Jobs website (rocken.jobs), When I submit my application, Then the market assigned to my application should be Switzerland.
04	Scenario: Application appears in the CRM system Given I have successfully submitted my application, When my data is captured, Then my application should appear as a new candidate application in the CRM system under the correct market.

Content

General info

This functionality will allow candidates to apply to Rocken Jobs without selecting a specific job publication. The candidates can create an application directly via the "Profil erstellen" button, which will capture their data and submit it as an application within the CRM system.

Epic ticket:

User stories

• Story 3.1.8.1. RJ old. Profil erstellen for different markets

Visual design

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Content

General info

To expand the reach of job listings on the Xing platform, the system should export job listings via an XML feed. This feed will include publications from de.rocken.jobs and must be formatted according to Xing’s XML feed specifications. The goal is to ensure a seamless process of transferring job information to Xing, ensuring the feed includes all required details.

Tech docs – Xing

User story

As a recruiter or system administrator,
I want to export job listings from de.rocken.jobs to the Xing platform via an XML feed,
so that job listings are published on Xing and can be accessed by potential candidates.

RT-6553
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Issues in this release

Before you share the page, review the contents of each Jira issue and remove any sensitive data.

Issue	Summary	Issue Type
RT-6705	[CRM] [Notes] The notes are not always refreshed after deleting the pinned note so visually the note is not deleted	Bug
RT-6704	[CRM] [Notes] Use the same format of time in pinned and not pinned notes	Bug
RT-6700	[CRM] [Notes] Hide the "Status" block on the pinned notes as there is no such functionality now	Bug
RT-6699	[CRM] [Notes] The size of the icons is not fixed in the notes dropdown	Bug
RT-6698	[CRM] [Notes] Add the texts according to the design (“created by” text)	Bug
RT-6696	[Support] Candidates can still log in to RT after deleting the profile in CRM	Bug
RT-6675	[Support] Block changing the vacancy status if active processes exist	Story
RT-6657	[Sandbox] Optimising npm for sandboxes	Task
RT-6656	[Vacancies] [Matching tab] If the categories and industries are set in the Vacancy the "Matching" tab is shown as empty	Bug
RT-6556	(FE) CRM. Profiles list page. Add Filter by market	FE sub-task
RT-6555	(BE) CRM. Profiles list page. Add Filter by market	BE sub-task
RT-6552	Develop migration for location type	Task
RT-6534	CRM. Profiles list page. Add Filter by market	Task
RT-6522	(FE) Function to "pin" the note	FE sub-task
RT-6521	(BE) Endpoint for pin function	BE sub-task
RT-6514	[Sandbox] Add missing things on Sandboxes (initial dump)	Task
RT-6471	[Notes] Allow to edit and delete notes	Task
RT-6295	[Support] [Profile] The status of the profile is not set to the Offline Rocked. It stays Active	Bug
RT-6167	[Profile list] Display the location instead of Work regions	Task
RT-4380	CRM. Process. Restriction to change statuses after deactivation	Story
RT-3808	[CRM] Add Function to "pin" Notizen (Notes) to the top of "Notizen Geschichte"	Story
RT-2585	[Talent] [Profile/Professional editing page] [iPad Tablets] The bottom buttons are not adapted to the screen size on the editing pages	Bug

Summary

This release focuses on fixing bugs and improving existing features within the CRM and Talent Management system, enhancing user experience and system stability.

New Features

None reported in this release.

Improvements to existing features

• Optimized the size of icons in the notes dropdown.

• Added consistency in time format between pinned and non-pinned notes.

• Introduced the "Created by" text in notes as per the design specifications.

• Improved handling of pinned notes (hiding the "Status" block when not needed).

• Enhanced filtering capabilities on the Profiles list page, adding a "Filter by Market."

Bug fixes

• RT-6705: Fixed issue where notes were not refreshed after deleting a pinned note, leading to a visual discrepancy.

• RT-6704: Resolved inconsistent time format between pinned and non-pinned notes.

• RT-6700: Addressed issue where the "Status" block was visible on pinned notes despite no functionality.

• RT-6699: Fixed non-fixed icon sizes in the notes dropdown.

• RT-6698: Implemented the "Created by" text in notes according to design.

• RT-6696: Resolved an issue where candidates could still log in to RT after profile deletion in CRM.

• RT-6675: Blocked changes to vacancy status if active processes exist.

• RT-6657: Optimized npm for Sandboxes.

• RT-6556: Added "Filter by Market" functionality to the Profiles list page.

• RT-6295: Fixed issue where a profile status remained active instead of switching to Offline Rocked after deactivation.

Content

General info

To increase job visibility on LinkedIn Germany, the system needs to export job listings to LinkedIn via an XML feed. This feed should include publications from de.rocken.jobs and be formatted according to LinkedIn’s XML feed specifications. The feed should be successfully generated and sent to LinkedIn DE with all necessary job details.

Tech docs – LinkedIn

User story

As a recruiter or system administrator,
I want to export job listings from de.rocken.jobs to the LinkedIn DE platform via an XML feed,
so that the job listings are published on LinkedIn and can be viewed by potential candidates.

RT-5646
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Content

General info

To increase job visibility on Stepstone.de, the system needs to export job listings via an XML feed. This feed should include publications from de.rocken.jobs and be formatted to match Stepstone’s XML feed specifications. The feed should be successfully generated and sent to Stepstone.de with all relevant job information.

User story

As a recruiter or system administrator,
I want to export job listings from de.rocken.jobs to the Stepstone.de platform via an XML feed,
so that job listings are published on Stepstone.de and can be viewed by potential candidates.

RT-5645
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