Category: sophiabilyk

  • Weekly report 13.03-17.03

    Project Schedule & Scope Status

    Scope/Projects

    Status

    Initial ETA

    Current ETA

    Initial Budget

    Current Budget
    (March)

    Team

    Update

    ROCKEN

    ON TRACK

    844h

    ROCKEN team

    • Working mostly on new system + support requests

    • Animation – started to work with motion designer to complete the tech requirement for dev

    • Working on FE corporate site with Ihor, involved Alec to do the Code Review

    • Divided responsibilities between Vika & Ivan – Vika works with FE tasks, Ivan – BE & Support tasks

    • Testing different types of reports to monitor the Sprint progress

    Flyttesiden

    ON TRACK

    4h

    Oleh Honcharuk
    Elvin Agaragimow
    Filipp Antonov

    • Have a few old requests, which are not critical, just additional Mikael’s wishes – plan to return to it with Oleh this week (if he has time)

    • Waiting for approve of the Vipps account to set it up live

    RiefMedia: MBCA

    ON TRACK
    (redesign)

    Dec 2022

    396-516h

    387h – overall

    Tetiana Tkachuk
    Filipp Antonov

    • Constantly pinging MBCA, and they started to answer to some questions, except the final content check-up and approve
      Plan to give my feedback to RiefMedia about how its going this week (btw. RiefMedia generally understand the situation, since we already spoke about it with Chase and Jordan)

    RiefMedia: S&Sinc.

    PAUSED

    69h*
    *23h – February

    Dima Nagaev
    Oleksii Reshetnyk
    Filipp Antonov

    • Completed new page development (billed 14h in February, 9h – March)

    • Waiting for the green light from client to push it live

    RiefMedia: Avanti

    ON TRACK

    82h

    Dmytro Melnyk
    Dmitriy Nagaev
    Filipp Antonov

    • Received 6 new pages for development

    • 8h which was spent (November) would be added to the next invoice

    OneLine: Porsche

    ON TRACK
    (support)

    1,5h

    Dima Sviridenko

    • Small support tasks

    RiefMedia: CredHub, ServeFirst

    ON TRACK
    (support)

    6h

    Artem Simonchuk

    • Small support tasks

    Implementation report (13.03-17.03)

    Task

    Status

    ETA

    Update

    Jira administration

    IN PROGRESS

    • Changed permission schemes for all projects (now projects are private, and team which working on the project should be added to Jira project to have access for it) – also thought to prepare the automation for adding Alex, Slava (maybe someone else) by default to each project, but for now the easiest way I can imagine it’s ask each PM to add all needed people to their existing projects and continue to do it for all new projects

    • Noticed that there are too many projects, which are simply empty or out-dated – plan to discuss all projects with each PM directly this week and clean the space (we would need list of actual projects for better reporting and using Projectrak)

    Time tracking integration + Jira features & automation

    IN PROGRESS

    • Presented Tracking process documentation

    • Integration of the dev/QA/PM teams should take place this week, Slava would help me with monitoring the process / progress

    Support process

    • Need to decide if Ira’s estimation is acceptable for us, as for me I believe it’s OK for such scope of work

    • Additionally need to discuss the workflow and projects to start with

    • Regarding my support projects which I can handover to Olya – I thought about RiefMedia support projects, like CredHub, ServeFirst, .. – there are not often requests and Artem is a dev (as I saw, they already worked together)

    Documentations & Procedures

    IN PROGRESS

    • Next steps are to present / complete Estimation & Planning

    • Working on Support doc (need Service Management implementation to be completed)

    Jira Integrations / add-ons

    IN PROGRESS

    • Working with Projectrak plugin – as replacing for Weekly reports, to know general status of each project – deadline 24.03

  • Weekly report 06.03-10.03

    Project Schedule & Scope Status

    Scope/Projects

    Status

    Initial ETA

    Current ETA

    Initial Budget

    Current Budget
    (March)

    Team

    Update

    ROCKEN

    ON TRACK

    495h

    ROCKEN team

    • Working mostly on new system + support requests

    • Animation – need to ping Yurii, the progress is slow

    • Working on FE corporate site with Ihor, involved Alec to do the Code Review

    • Involved Vika (QA) to the project – will ask Ivan how the onboarding progress going on next week

    • Had a retro and demo call on Friday, need to work better on decomposition of the tasks and estimates with team (demo call went better than last Sprint(синяя звезда) )

    Flyttesiden

    ON TRACK

    4h

    Oleh Honcharuk
    Elvin Agaragimow
    Filipp Antonov

    • Working on small request from time to time

    • Waiting for approve of the Vipps account to set it up live

    RiefMedia: MBCA

    ON TRACK
    (redesign)

    Dec 2022

    396-516h

    387h – overall

    Tetiana Tkachuk
    Filipp Antonov

    • Completed the instruction documentation

    • Waiting for the green light from MBCA that we can move forward with the content (they need to check/add it) – Chase had a call with Brent, they are very happy about our work

    RiefMedia: S&Sinc.

    PAUSED

    69h*
    *23h – February

    Dima Nagaev
    Oleksii Reshetnyk
    Filipp Antonov

    • Completed new page development (billed 14h in February, 9h – March)

    • Waiting for the green light from client to push it live

    RiefMedia: Avanti

    PAUSED

    82h

    Dmytro Melnyk
    Dmitriy Nagaev
    Filipp Antonov

    • Received info from Brant that they would have more pages for the development last week – still don’t get it

    • 8h which was spent (November) would be added to the next invoice (when we receive new pages)

    RiefMedia: CredHub, ServeFirst

    ON TRACK
    (support)

    6h

    Artem Simonchuk

    • Small support tasks

    OneLine: Porsche

    ON TRACK
    (support)

    1,5h

    Dima Sviridenko

    • Small support tasks

    Implementation report (01.03-10.03)

    Task

    Status

    ETA

    Update

    Jira administration

    IN PROGRESS

    • Ongoing tasks

    Time tracking integration + Jira features & automation

    IN PROGRESS

    • Finally made the TD & Jira integration work (with Oleh) / tested it with ROCKEN team

    • Plan to start integration with rest of the dev/QA/PM teams – would arrange call on Wednesday to discuss everything with PMs

    Support process

    PAUSED

    • No progress, need info from Ira when we can keep working on it

    Documentations & Procedures

    IN PROGRESS

    • Presented QA doc

    • Next steps are to present / complete Estimation & Planning

    • Working on Support doc

    Jira Integrations / add-ons

    IN PROGRESS

    • Currently working on researching Projectrack plugin – as replacing for Weekly reports, to know general status of each project & plan to start with testing EazyBI plugin this week

  • PM Responsibilities – Sophia

    (синяя звезда) Jira administration

    Item

    Tasks

    User management

    • Create new users, set up correct roles

    • Edit current user’s rights / roles

    • Delete users

    • Keep users list up-to-date

    Project Management

    • Creating and organizing new projects

    • Configuring the permission scheme, layout, workflow, and dashboard

    Billing

    • Check bills before 15th of each month

    • Keep all plugins / add-ons up-to-date

    Research / testing new add-ons

    • Gathering needs

    • Research & testing solutions

    On-going tasks

    • Consultation / help for PM team

    • Cleaning unneeded stuff (Projects, Workflows, Schemes, etc.)

    Confluence

    • Keep spaces up-to-date

    (синяя звезда) Implementation Management

    Items

    Tasks

    Stakeholders
    (involved or co-responsible people)

    PM Procedures

    • Cooperation w/ Slava

    • Preparing documentation / check-lists; Final acceptation of all documentation

    • Gathering feedback / issues from Alex, Slava; Research solutions; Providing ideas for improving

    • Presentations / workshop meetings for PM team

    • Communication, Reporting mentoring

    • Being involved in Improvement processes
      (KPI developing, etc)

    • Sophia

    • Slava

    • Alex

    QA Procedures

    • Cooperation w/ Ivan

    • Gathering feedback / issues from Alex, Ivan, PM team; Research solutions; Providing ideas for improving

    • Preparing documentation (QA for PMs)

    • Sophia

    • Ivan Hodoniuk

    • Slava

    • Alex

    Dev Procedures monitoring

    • Cooperation w/ Oleh

    • Be involved in Dev improvement processes

    • Help with documentation for Dev team

    • Assistance in Jira issues

    • Sophia

    • Oleh

    • Slava

    • Alex

    • Alec

    • Oleksii

    Support process

    • Mentoring Olya and check her communication w/ clients

    • Jira Service Management setup & monitor

    • Sophia

    • Slava

    • Alex

    Jira improvements

    • Preparing standards for working with Jira for teams (dev, QA, PM)

    • Workflow adjustments

    • Time tracking

    • Reports

    • Jira automations

    • Align Jira with Business Goals / needs in general

    • Sophia

    • Slava

    • Alex

    • Oleh

    (синяя звезда) Project Management (ROCKEN, RiefMedia)

    Roles

    Tasks

    Scrum Master (ROCKEN)

    • Sprint planning

    • Stand-ups

    • Sprint review

    • Retrospective

    • Team progress, workload tracking

    • 1-2-1s

    Project Management (ROCKEN)

    • Setting and tracking timeframes and milestones for teams to get work done

    • Reporting (Sprint goals, Tasks progress, General status reports for Stakeholders)

    • Assistance in SEO, design, BI issues

    Project & Delivery Management (RiefMedia)

    • Support projects

    • New projects’ management (Gathering requirements, Tasks management, Status updates)

    • Communication w/ Client, team

    • Monitor projects delivery

  • ROCKEN Stand-ups (13-17.02)

    All team members should provide their priorities, progress, and problems each day in this report.

    Team name

    ROCKEN team

    PMs

    Sophia, Julia

    Table of contents

    (синяя звезда) Wednesday 

    Name

    Priorities (синяя звезда)

    Progress (синяя звезда)

    Problems (синяя звезда)

    1

    Sophia

    • Check & get back to Miriam RT-1811 - Получение подробных данных проблемы… СТАТУС

    -

    -

    2

    Julia

    -

    -

    -

    3

    Dima

    • General info

    • Front-end refactoring

    • Code Review

    • RT-1674 - Получение подробных данных проблемы… СТАТУС

    • RT-1799 - Получение подробных данных проблемы… СТАТУС

    • Finish with reviews

    4

    Dasha

    • Finish with support tasks

    • Vacancy-languages API

    • RT-1786 - Получение подробных данных проблемы… СТАТУС

    • RT-1732 - Получение подробных данных проблемы… СТАТУС

    • Too much support tasks left from previous sprint

    5

    Sasha

    • Support tasks

    • RT-1751 - Получение подробных данных проблемы… СТАТУС

    -

    6

    Anton

    • Continuing Process model

    • Finish Administrative data model

    • RT-1539 - Получение подробных данных проблемы… СТАТУС

    • RT-1609 - Получение подробных данных проблемы… СТАТУС

    -

    7

    Artem

    • Saved filters component

    • Jobs

    • RT-1793 - Получение подробных данных проблемы… СТАТУС

    • RT-1791 - Получение подробных данных проблемы… СТАТУС

    • Blocked tasks by QA

    8

    Valya

    • Talent Contact

    • RT-1672 - Получение подробных данных проблемы… СТАТУС

    • Blocked tasks by QA

    9

    Anna

    • RJ tasks

    • Potential SEO tasks

    • RT-1813 - Получение подробных данных проблемы… СТАТУС

    • RT-1814 - Получение подробных данных проблемы… СТАТУС

    • Blocker from seo-team RT-1697 - Получение подробных данных проблемы… СТАТУС

    10

    Ivan (QA)

    • Test tasks for Thursday’s release

    • New Architecture tasks familiarization

    • Support tasks + NA

    • Preparing release 16.02

    • Waiting for NA tasks description, but still trying to check it

    11

    Roma (DevOps)

    • RT-1782 - Получение подробных данных проблемы… СТАТУС

    • Finish VPN test

    • Discuss transfer to DigitalOcean server

    • Discuss next steps VPN

    12

    Pavlo (Designer)

    • CRM Process redesign

    • RT-1779 - Получение подробных данных проблемы… СТАТУС

    -

    (синяя звезда) Important decisions: Demo from all devs at the end of every Sprint

    (синяя звезда) Monday 

    Name

    Priorities (синяя звезда)

    Progress (синяя звезда)

    Problems (синяя звезда)

    1

    Sophia

    • Start / plan new Sprint

    • Close the previous Sprint

    • Sprint planning

    -

    2

    Julia

    -

    -

    -

    3

    Dima

    • Prepare demo for call w/ Toni

    • Prepare planned tasks for new Sprint

    • Access standard

    • RT-1799 - Получение подробных данных проблемы… СТАТУС

    • RT-1718 - Получение подробных данных проблемы… СТАТУС

    • Many “on Review” tasks

    4

    Dasha

    • Left CRM tasks - prepare it to Tuesday’s Release

    • RT-1777 - Получение подробных данных проблемы… СТАТУС

    • RT-1752 - Получение подробных данных проблемы… СТАТУС

    • RT-1769 - Получение подробных данных проблемы… СТАТУС

    • RT-1450 - Получение подробных данных проблемы… СТАТУС Discuss solution w/ Julia

    5

    Sasha

    • Support tasks

    • RT-1761 - Получение подробных данных проблемы… СТАТУС

    • Close “Code Review” tasks

    6

    Anton

    (sick-leave)

    (sick-leave)

    (sick-leave)

    7

    Artem

    • Jobs

    • About form

    • RT-1792 - Получение подробных данных проблемы… СТАТУС

    • RT-1719 - Получение подробных данных проблемы… СТАТУС

    • RT-1602 - Получение подробных данных проблемы… СТАТУС Need design add-on from Pavel

    8

    Valya

    • Profile Skill

    • RT-1601 - Получение подробных данных проблемы… СТАТУС

    • Fix bugs from Profile

    9

    Anna

    • SEO tasks

    • Potential RJ tasks

    • RT-1807 - Получение подробных данных проблемы… СТАТУС

    • RT-1810 - Получение подробных данных проблемы… СТАТУС

    • Find new tasks, since there is a space in workload (RJ, SEO)

    • Discuss 301 redirects with SEO team

    10

    Ivan (QA)

    • Test tasks for Tuesday’s release

    • New Architecture tasks familiarization

    • Support tasks testing

    • Preparing Release 14.02

    • Cannot test New Architecture features because there is no description

    11

    Roma (DevOps)

    • RT-1784 - Получение подробных данных проблемы… СТАТУС

    • RT-1782 - Получение подробных данных проблемы… СТАТУС

    • Testing VPN - Closed stage services

    • Think and discuss with team closing production services by VPN

    12

    Pavlo (Designer)

    • CRM Process redesign

    • RT-1779 - Получение подробных данных проблемы… СТАТУС

    • New requests for BI board

  • 2023-02-15 Meeting notes

    (синяя звезда) Date

    (синяя звезда) Participants

    • sophiabilyk

    • Julia

    • Dima

    • Dasha

    • Anton

    • Sasha

    • Artem

    • Valya

    • Ivan

    • Anna

    (синяя звезда) Goals

    • Discuss current progress of Sprint – 37

    (синяя звезда) Discussion topics

    Presenter

    Notes

    (синяя звезда) Action items

    •  

    (синяя звезда) Decisions

  • Release Notes – ROCKEN-TALENT – Release 25.01.23 – Jan 31 18:58

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  • Meeting notes in space

    Incomplete tasks from meetings

    Описание До даты Исполнитель Источник задачи
    • Jira + Slack integration for converting Slack messages into Jira issues – a research needed
    2023-01-17 Meeting notes – Support process (part I)
    • Rate for support issues would be discussed separately with client before start of cooperating, working mostly T&M
    2023-01-17 Meeting notes – Support process (part I)
    • Develop the process of gathering requests
      – Form / file with tickets by projects + automation of it – converting tasks to Jira issues
      – Plugin / App from Atlassian which set up the form on the site, when user login as admin – Honcharuk Oleh will make a research
      – Receiving automate answer when task is done
    Honcharuk Oleh 2023-01-17 Meeting notes – Support process (part I)
    • Support Dev Manager – Oleksii (Unlicensed) + Support Manager – alex.l@cheitgroup.com will make a request for HR
      Oleksii will be responsible for the dev part and managing dev resources, Support Manages will communicate directly with clients and Oleksii, create tasks,..
    Oleksii (Unlicensed) 2023-01-17 Meeting notes – Support process (part I)
    • Create Jira board for Support projects, tasks should be also placed in the direct project – sophiabilyk
    sophiabilyk 2023-01-17 Meeting notes – Support process (part I)

    Decisions from meetings

    Заголовок страницы Решения
    Решения не найдены

    All meeting notes

    Заголовок Автор Изменено
    2023-02-15 Meeting notes sophiabilyk февр. 16, 2023
    2023-01-17 Meeting notes – Support process (part I) sophiabilyk янв. 17, 2023
  • 2023-01-17 Meeting notes – Support process (part I)

    (синяя звезда) Date

    (синяя звезда) Participants

    (синяя звезда) Goals

    • Discussing the Support process – Problems & Solutions

    • Plan next steps to improve the Support process

    (синяя звезда) Discussion topics

    1. Current problems

    • Low monitoring level – missed chats, long time waiting for answer, clients asking why tasks are not answered / done → as a result missed one client and many complaints to Alex from other clients

    • Clients are spamming in all chats, many requests → as a temporary solution Alex tried to add dev to the clients chat (it worked well in this case)

    • Lack of resources / handover of current projects → Solution: Find responsible person for Support projects (tech + communication)

    • Lack of access for support projects / Hard to find the access → Solution: Project Passport for all projects is a MUST

    2. What we receive? / Goals

    • Support projects bring us $

    • We can offer SLA for the new clients and work with partners who only brings support projects for us
      In general, we should improve support process and gather more clients with support projects

    (синяя звезда) Action items / How to resolve the problems?

    • Develop the process of gathering requests
      – Form / file with tickets by projects + automation of it – converting tasks to Jira issues
      – Plugin / App from Atlassian which set up the form on the site, when user login as admin – Honcharuk Oleh will make a research
      – Receiving automate answer when task is done
    • Jira + Slack integration for converting Slack messages into Jira issues – a research needed
    • Support Dev Manager – Oleksii (Unlicensed) + Support Manager – alex.l@cheitgroup.com will make a request for HR
      Oleksii will be responsible for the dev part and managing dev resources, Support Manages will communicate directly with clients and Oleksii, create tasks,..
    • Create Jira board for Support projects, tasks should be also placed in the direct project – sophiabilyk
    • Rate for support issues would be discussed separately with client before start of cooperating, working mostly T&M

    Next call – Monday 23/01