Project Process Flow

Problem: There is no standard for Initiating and kicking off a project. Defining such a standard will help make sure that all-important actions are done at the beginning of the project, which will ensure knowledge sharing, alignment of goals/scope/timelines, as well as enforce company standards for the execution phase of the project.

Below is a proposal for such a process/checklist.

1. Exploration and Knowledge Gathering (by PM and client)
   Basics call with the client:
   – get to know each other
   – define the scope of the project
   – set goals
   Exploration call:
   – flesh out goals 
   – discuss design direction in-depth 
   – clarify any vague concepts. 

2. Internal strategy workout (by PM and dev team)
   – Setting up the Developing team, define the team-lead for the project
   – Formulate a list of tasks, proposal of project to dev team for developing
   – Estimating the collected tasks and setting up a development timeline

3. Kickoff Meeting (by PM and client)
   – Present development plans with objectives and milestones for the project (timeline, iterations) in a standardised format. Possibly get the client acquainted with the team-lead.

4. Content Creation and Organisation (by PM)
   – collect text, videos, photos, testimonials, graphics, charts, graphs — any content needed for the design to kick off

5. Product’s Design
   – the designer creates multiple design concepts and directions for client to review and choose from, review the versions with a team-lead and present them to the client after approval
   – seek feedback on the direction the project is taking

6. Website Development
   – Start programming and implementing all the functionalities according to the schedule. PM keeps track of the correspondence between approved timeline and development, in case any issues arise – the PM may 
   – Set up a stage access to for the client
   – Present an overview of every sprint before starting
   – Report about the updates after the release, perform a demo after the end of every sprint. Ideally, the team-lead takes part in a demo with the client.