Corporate Password Manager Instructions

Password manager provides convenient and secure password storage for all employees in our company. Let's explore its functionality, usage purpose, and setup steps.

The primary goal of the corporate password manager is to enhance company security through reliable password storage. Traditional password storage methods (e.g., text files or notes) are unsafe and do not meet modern security standards. Using a password manager allows to:

• Safely store passwords in an encrypted format.

• Easily manage passwords for various services and resources.

• Simplify the authentication process.

Setup

Step 1: Installing the Password Manager

1. Open the password manager via the link: https://space.cheitgroup.com/ and log in with GitLab account or the credential that have been shared with you.

2. After accessing the app, you can also download and configure a browser extension for Chrome.

As for the browser extension, you can only login with your username and password, not with GitLab account.

Step 2: Setting Up an Account

1. Login to your account and head to Profile section
   on the top right corner.

2. Check your personal information and
   adjust if needed.

3. Reset your password and click Save.

Usage

Passwords

Passwords tab contains all the passwords you have access to. This tab is in a table view, where:

• Name – is the title for the saved password;

• Status – indicates whether your credentials are valid (should be green, if red – you won’t be able to login);

• Password – contains the password, which you can view or copy :note:;

• Username – contains the username, which you can copy :note:;

• Type – indicates the type of the password,

• Website – contains the link to website that you have access to;

• Folder – indicates to which folder the password belongs.

You can also edit the view of the page, by clicking on Edit Columns and adjusting the table to your comfort and liking.

Using Saved Passwords

1. To use saved passwords, open the Passwords tab and use the search function to quickly find the needed password. Also, you can use the filtering to make it even quicker

2. Click on the Copy button to copy the password or automatically fill it into a login form on the website with browser extension.

Adding Passwords

1. Click the Create password button.

2. Enter the service name, website link, login, and password.
   While creating a new password, you can generate it directly in the app.

You should also assign the password to the folder, and indicate its type.

Optionally, you can add description if needed and make the password private, or share it with other users.

While sharing you should indicate the access level for the user: whether they will be able only to use it, or they will be able to edit/share/delete it as well.

Users

Contains a list of users with their positions, roles, and emails.

History

Displays the history of activities and changes.

Clients

A database of clients to which we link projects.

Projects

The list of the projects that the user participates in and have any accesses shared.

Folders

The list of folders in different projects:

• Every project, when created has a default General folder.

• To structure passwords to different parts of the infrastructure, the PM may create various folders by clicking Create Folder button. To do so, the PM should fill the Name for the folder, associate it with a project or other folders, and share if needed.

Shareds

Displays history of passwords sharing between you and other users. Can be filtered by sent/received and the type of the password.

When you have a password shared with you, you will get a notification about it in Slack from the Password Manager bot.

Browser extension

To login to a website with an extension,

1. Go to the website needed.

2. Open the extension and click Check Domain.

3. Insert the password automatically.

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By following these instructions, you can efficiently use the corporate password manager to manage user access, and maintain security across the organization.