Introduction & Guidelines

To ensure consistency and clarity in tracking tasks and billing for clients, we should utilise an organised list of default issues for projects. Below are the standard tasks, their naming conventions, and descriptions, including where each should be tracked.

• Estimation Time: All time spent on estimation should be tracked in the client project.

• PM Time Tracking: Project Managers should log their time in client projects under a separate PM task.

• Teamlead Assistance: If team leads assist on client projects, this time should be tracked within the client project.

By adhering to these guidelines, we ensure clear and consistent tracking of tasks, which helps in maintaining transparency and accuracy in client billing and project management.

Client projects

Standard Tasks

1. Estimation – issue for the team to track time spent on preparing the estimation of the project.

2. Project Setup – issue for the Developers to track time spent on setting up the project.

3. Team Collaboration – issue for Developers to track time spent on the team calls, tasks discussions, and progress updates from the team.

4. Project Management – issue for the PM to track project tasks, discussions with the team, client meetings, and general managerial tasks.

5. Teamlead Collaboration – issue for the Team Leads to track time spent on providing the assistance to the team, resolving critical issues, etc.

Internal Projects

Development Education

Development Education is an internal Jira project, where all the PMs, Team Leads, and Developers have access. It is created for the team to track all internal activities and work tasks that are not to be billed to clients.

For the individual learning and development, test tasks, etc. – we have task Education and the Team Lead should create sub-tasks for their department members:

• Education – [Name]

• Test task – [Name]

For team calls, internal processes, documentation development, interviews, etc. – we have tasks for FE Call, BE Call, Workshop, and the Team Lead should create sub-tasks for their department members:

• FE Call – [Name]

• BE Call – [Name]

• Workshop – [Name]

For any specific tasks that are assigned to someone on the team specifically – the Team Lead creates an issue and assigns the person needed.

For the team activities, participation in workshops or HR-related things – the Team Lead creates an issue Team Activities and adds sub-tasks for their department members.